Contracts Filing, Simplified
Contracts departments are increasingly asked to do more with less while continuing to comply with complicated procurement policies and regulations. Disparate document systems and processes make it difficult to retrieve contract documents and can slow the contracts process, or worse, expose organizations to risk of costly legal action during audits or discovery.
Find What You Need, When You Need It
eCase ECFS files contract documents according to your unique contract management process and makes them instantly available to users across your organization. eCase ECFS integrates with your existing systems to automatically file documents in the right place, at the right time. Configurable electronic workflows with electronic signature ensure documents comply with approval policies and provide evidence of correct handling of contracts in case of an audit.
eCase ECFS Features
Electronic Contract Storage
Electronically store contract documents in the eCase FedRAMP Cloud. Access documents anytime, anywhere.
File documents according to your unique file plan. Manage versions with check-in, check-out features.
Automatically archive files according to configured retention policies.
Route contract files and documents for review, comment, and/or approval with digital signature.
Set granular role and group permissions to documents and workflows. Ensure staff only see documents they need to see.
Integrate with your current contract systems to automatically file documents as they are created.
Success Story: Department of Homeland Security (DHS)
- Complies with the DHS Technical Reference Model and Federal Acquisition Regulation
- Supports entire DHS procurement community of users, approximately 1,400 Contracting Officers and Specialists and 600 support personnel
- Scalable, allowing DHS the flexibility to meet current and future requirements
Benefits of eCase ECFS
Speed Contract Filing Process
Automatically file documents in the right place, every time. Quickly find the documents you need and share them across the organization.
Understand key performance indicators (KPIs) at a glance with configurable dashboards. See what documents are in process, which have been filed, and which are outstanding.
Ensure Compliance, Reduce Risk
Ensure compliance and reduce risk with your organization or agency’s contract management process. Configure workflows, approvals, and reminders. The Audit log records every action in the system.
Configure eCase ECFS file structures according to your unique contracts management needs. Easily modify structures as your requirements change.
Take Control of Your Contract Files
The intuitive filing structure of eCase ECFS is designed specifically for
organizing contract documents and managing tasks through workflows to
improve accountability, reduce risk, and decrease overall turnaround time.